E mail Management

To highlight an important email:
Starred means it is important - the star is on the left side of the email. Click on it to highlight importance of e mail.
To organise and filter emails:
a filter is when an email will come up with label attached
1. While in inbox of your emails click on settings or create a filter highlighted and underlined at top of inbox page
2. Click Filter
3. create a new filter
from:  person/ people you are receiving emails from
4. Next step
5. Apply  the label - select from existing or set up new one by typing in box
6. tick box also apply filter to conversations
7. Click create filter
To colour code you labels
1. Right click on filter left hand side beside inbox to select colour for label
In inbox
click on emails you want to move
To find an email you have lost
enter very specific key word or sender, topic
click on move to
click on filter you want to move emails to
To email all staff or ICT team
1. Click on Contacts at left side of inbox
2. click on icon with + and two people
3. Name group in box which will show in contacts list
4. Click on my contacts and click in boxes beside email addresses
5. Click on Groups and click on label that you created earlier
6. Create new email - TO: type in label then click on label group to show all email address

Be aware of Bcc to protect everyone’s email details when sending bulk emails out.

To add new contacts in your contact list
1. Click on + 1 person icon
2. Fill in details you want stored
3. Click on add